Find a time

See guests' free and busy time and get suggested slots that fit everyone's working hours.

See when your guests are free and get suggestions for a time that suits everyone.

Before you start: add at least one teammate under Guests. The Find a time section only appears when a teammate is invited.

Steps

1. In the event dialog, add teammates under Guests.
2. Open Find a time.
3. Each guest has a strip from 07:00 to 21:00 (on your clock) for the day of the event. Grey blocks are busy. An outlined box shows your proposed time.
4. Click Suggest times this week. Up to 8 free slots appear.
5. Click a slot to set the event to that time.

Reading it

• Under a guest's name you may see their own local time for your slot, for example "11:30 PM in Singapore".
• If you cannot see a guest's calendar, the strip says "Calendar not shared with you". They are never shown as free.
• A suggestion tagged Outside hours for is inside working hours for the organizer but not for that person.
• With nothing found: "No free time this week inside everyone's working hours."

How suggestions are chosen

• The first pass looks for time inside everyone's working hours, each on their own clock. If there is none, a second pass uses the organizer's hours and tags who it is outside hours for.
• Busy time comes from each person's calendars and invitations they accepted.

Limits

Free/busy covers at most 62 days and 50 people at a time. Meeting length is 5 to 480 minutes.

Troubleshooting

Could not suggest times. Try again, or pick a time by hand.