Calendar

Personal, team and resource calendars, record-date calendars and public booking pages.

Calendar is the time layer of your workspace. Keep your own diary, run shared calendars for teams and rooms, show record dates (deliveries, due dates) on a calendar, and let people outside your team book time with you.

The Calendar week view

What you can do

Before you start

  • Everyone gets a personal calendar. You do not need a permission to use your own.
  • Organization calendars follow roles. On the Roles page the app is Calendars: Can view (see organization calendars and their events), Can edit (add, move and cancel events on them), Full control (also create calendars, booking pages and subscription links).
  • The calendar can be switched off in Settings › Apps. It must be on to appear.
  • Sending invitations to people outside the team uses email. Teammates are told in their inbox.

Where to find it

Platform category in the launcher › Calendar. Left rail sections:

  • Calendar — the main calendar.
  • Booking pages — the booking pages of calendars you manage.

Key ideas

Term What it means
Personal calendar Yours. You decide what the rest of the workspace can see and who it is shared with. Your primary calendar is made for you and cannot be deleted.
Organization calendar A team, room or resource calendar. Access comes from roles.
Records calendar A record type shown by one of its date fields. Moving an item changes the record.
Event One entry in time. It can repeat.
Guest Someone invited to an event. Teammates or outside email addresses.
Booking page A public link where visitors pick a free slot.

In this section

  • Booking pages — Publish a public scheduling link so visitors can book free slots on your calendar.
  • Calendar settings — Reference for every field in a calendar's settings: name, visibility, reminders, double-booking.
  • Calendars and sharing — Kinds of calendar, visibility settings, and how to share a personal calendar.
  • Calendars from records — Show a record type on a calendar using a date field, and reschedule records by dragging.
  • Create and edit events — Create an event, add details and a linked record, edit it and delete it.
  • Find a time — See guests' free and busy time and get suggested slots that fit everyone's working hours.
  • Guests, replies and reminders — Invite teammates and outside guests, handle replies, and set reminders on events.
  • Repeating events — Repeat events daily, weekly, monthly, yearly or with a custom rule, and edit one, following or all occurrences.
  • Subscribe, import and export — Share a calendar with Google, Outlook or Apple through a secret link and import or export .ics files.
  • Time zones — How event, profile and display time zones work, and how to set yours or add a second zone.
  • Views and navigation — Use day, week, month and agenda views, shortcuts, drag to create and move, and the calendar list.